Omaka Camp Rules

Bookings 

1. To reserve your booking a 40% deposit must be paid within 10 working days of receiving your invoice.
2. Your booking will not be confirmed until the balance of your invoice is paid in full, a minimum of 7 days prior to your booking date. Failure to do so will result in your booking being cancelled.
3. The numbers booked on the booking form prior to the camp date will be deemed the exact number attending and will be the minimum number expected. Any shortfall in numbers expected is your responsibility. If numbers attending exceed your numbers booked an adjusted invoice will be sent out and the balance MUST be paid within 7 working days.
4. Bookings made more than 12 months in advance may be subject to rate changes. If there is a change you will be notified.
5. Unless the entire campsite or certain buildings are booked and paid for their exclusive use, you are required to share facilities with others.
6. No refunds will be given due to inclement weather, maintenance or construction work, animals not on view, or exhibits closed.
7. The Omaka Camp Committee has the authority to close the camp or any part thereof, for any reason whatsoever including in the interests of safety and will not be liable for any loss or expense occurred by a visitor as a result of such closure.
8. A bond of $300 can be charged at the descretion of the booking officer.

Cancellations

1. Deposits are non-refundable unless more than 4 months cancellation notice is given.
2. Cancellations within 14 days of a booking date camp will result in 75% fee for accommodation booked.
3. Cancellations within 7 days of camp will result in full fee being payable for minimum number expected.

Keys

1. Please return all keys to the office when checking out. If you inadvertently take keys with you please let us know.
2. Lost or missing keys charge is $15 per key

Health, Safety and Security 

1. Campers and Visitors enter Omaka Scout Camp at their own risk and choose to do so under these conditions. No liability for loss, injury or damage will be accepted.
2. Visitors must enter via a public entrance.
3. Visitors must not enter any area marked ‘no entry’, unless accompanied by an Omaka Scout Camp committee member.
4. Children must be supervised at all times by a responsible adult aged 18 years or over.
5. Omaka Scout Camp has a smoke-free policy and smoking is not permitted in the camp grounds. Visitors who do not comply will be asked to leave or may be removed.
6. Visitors must comply with the car parking signs displayed in the car parking area. Failure to comply may result in your vehicle being towed at your risk and expense. Omaka Scout Camp accepts no liability for any claim by you or any other person, whether for loss or damage to your vehicle or any other vehicle, whether resulting from using the car park or from your own negligence or otherwise.
7. There is a 5 km p/h speed limit on the Camp Ground.
8. Campers and visitor bring personal items into the camp ground at their own risk. The venue will not be held responsible for any damages to, loss or theft of a patron’s personal property.
9. Visitors must comply with any other conditions or instructions displayed in camp grounds or communicated by camp staff. The Camp Committee retains the right to deny access and/or remove visitors who are being a public nuisance, acting recklessly or failing to observe directions from Committee members or any camp signage. The decision to deny access and/or remove any visitor is at the absolute discretion of Camp Management.
10. All activities are to be supervised by an adult or qualified instructor.
11. Groups using the camp are to provide a first aid person or persons and also their own first aid supplies.
12. Any injuries incurred while using camp facilities or activities are to be recorded in the incident register found in the Office.
13. General hygiene and cleanliness of the camp are to be maintained by your group during their stay and Omaka Scout Camp is to be left in the same or better condition than it was found when you arrived.
14. The health and safety of your group and property is your responsibility during your stay at Omaka Scout Camp.
15. Camp property is not to be moved on camp or removed from camp without the permission of Camp Management.
16. Please report or report any loss or damages to Camp manager prior to the close of camp.
17. Any damage or loss of camp property will be charged to you.
18. Completion of all items on the “Departure Checklist” must be completed and signed off before leaving Omaka. Failure to do so will incur a clean-up fee of $30 per hour being invoiced to your group.
19. All rubbish is the responsibility of the campers/visitors and must be removed upon departing Omaka.

Prohibited at all Times

1. Fishing or eeling.
2. Visitors/campers must not bring into the campground any animal (excluding fully vaccinated assistance/rescue dogs).
3. Firearms/knives and/or any other weapon.
4. Any illegal activity will result in immediate expulsion from the Camp Grounds. This includes but is not limited to; providing alcoholic beverages or cigarettes to minors, drug use, theft, vandalism and deliberate noise control violations.

Patrons may be refused entry to the Camp Ground if they:

1. Are or appear intoxicated/under the influence of drugs or exhibit disorderly behaviour.
2. Fail to comply with security or gate staff requests.
3. Attempt to bring in prohibited items.
4. Have been previously issued with a trespass notice that still applies.
5. Are verbally or physically abusive, or behave in a disorderly or offensive manner.
6. Fail to comply with any of the terms and conditions listed above.

These terms and conditions may be subject to change at any time, without notification, by Omaka Scout Camp Committee.

 Important Information for

Activity Supervisors 

Risk Assessment & Management Strategies (RAMS) for Omaka Scout Camp

Risk Assessment and Management Strategies for Omaka Scout Camp

Important Information for Supervisors of Activity Groups:

• The RAMS outlined below are for hazards that could result in serious illness, injury and/ or death. These hazards are specifically related to use of Omaka Scout Camp activities and equipment.
• Risks associated with normal daily life have not been included (such as bee stings, sunburn, etc.) as it is expected that all groups will apply normal precautions to avoid these and to address them if need be.
• The children and their safety is your responsibility for the entire duration of the session. Do not allow any child to leave the group without your permission.
• Please ensure you are acquainted with the Activity Instructions and the RAMS form for your activity prior to beginning the session.
• It is expected that your group will have briefed supervisors as to any special needs/at risk children (e.g. a severe bee-sting allergy, epilepsy).
• Normal precautions for child safety apply such as:
  • Ensure adequate clothing and footwear are worn especially if outdoors.
  • Maintain group control at all times.
  • Be aware of emergency procedures.
  • Know who your First Aid Officer for the group is and their location.

Emergency Procedures

1. Stop the activity
2. Assess the situation and the group safety as well as your own.
3. Administer first aid and seek further treatment if necessary 

Activity: Archery

Risk Level: Low

Recommended Adult:Child Ratio:   1:5

Location: To be advised on the day.

Supervisors: Qualified Instructors/Teachers/Parent Helpers

Activity: Blind Trail

Risk Level: Low

Recommended Adult:Child Ratio:   1:5

Location: Bottom end of camp near the weir bridge.

Supervisors: Qualified Instructors/Teachers/Parent Helpers

Activity: Campfire Pits/Outdoor Cooking

Risk Level: Low

Recommended Adult:Child Ratio:   1:5

Location: Four pits north of kitchen/dining lodge towards confidence course

Supervisors: Qualified Instructors/Teachers/Parent Helpers

Notes: Taps and hose located on side of toilet block and storage shed.

Activity: Confidence Course

Risk Level: Low

Recommended Adult:Child Ratio:   1:4

Location: Top end of camp near vehicle entry

Supervisors: Qualified Instructors/Teachers/Parent Helpers

Notes: Spotters for all challenging activities. Clear instructions and demonstration by activity organizer before commencing.

Activity: Flying Fox

Risk Level: Low

Recommended Adult:Child Ratio:   1:6 on Tower Block at one time

Location: Directly across the stream from the Kitchen/Dining Lodge

Supervisors: Qualified Instructors/Teachers/Parent Helpers

Notes: The Flying Fox must be locked at all times if not in use. The supervising adult must relock the T Bar and the gate upon exiting the tower block. If other groups want to use the Flying Fox, their Key holder or representative, must be present to accept responsibility.

Activity: Slacklines, Tyre Tubes and Stream Games

Risk Level: Low

Recommended Adult:Child Ratio:   1:5

Location: Top end of camp near the car bridge.

Supervisors: Qualified Instructors/Teachers/Parent Helpers

Activity: Slip n Slide

Risk Level: Low

Recommended Adult:Child Ratio:   1:5

Location: Across the bridge from kitchen/dining lodge by flagpole.

Supervisors: Qualified Instructors/Teachers/Parent Helpers

Notes: Hose maybe used whilst slide is in use. Please turn off when finished. No detergents.